Selectboard and Board of Sewer Commissioners Meeting

Attendees: Ivan Beattie (chair), Carol Lattuga, Steve Nichols and Lisa Souls. Absent: Wayne Bell.

Other Attendees: John O'Keefe (Town Manager), Jason Waysville, Tricia Hayes, Lee Krohn, Monica Stillman, Michael Nawrath, Chris Ponesi, Pauline Moore.

Beattie called the meeting to order at 7:10PM.

Minutes from May 15 and May 30, 2012

Lattuga moved, seconded by Nichols, to approve the minutes from May 15, as corrected. Motion carried 4-0.

Lattuga moved, seconded by Souls, to approve the minutes from May 30. Motion carried 3-0 (Nichols recused).

Roundabout Construction Project - update with project staff

Hayes, Waysville and Krohn updated the Board on the progress of the downtown Roundabout project.

The Board took no action.

Septic Easement for Habitat for Humanity along Jennifer Lane right-of-way

Ponesi and the Board discussed a proposed private septic system and related easement along Jennifer Lane for the Habitat for Humanity project.

Nawrath raised the issue of dust control during construction and suggested that a portion of the roadway be paved with a so-called binder course after excavation work was completed. Beattie stated that the Town would agree to require the binder course, subject to the input of the Town's Director of Public Works. Beattie also stated that the Town will require that dust control is done to the satisfaction of the DPW Director.

The issue of speed limit signage on Jennifer Lane was raised. O'Keefe stated that he would direct the DPW to erect proper 25 miles per hour signage on Jennifer Lane.

Souls moved, seconded Lattuga, to approve an easement along the right of way of Jennifer Lane for the purpose of constructing and maintaining a private septic system. Motion carried 4-0.

Use of Rec. Park property for youth bike trail

Stillman and the Board discussed the proposed bike path. Stillman noted that the group would create and maintain the path. O'Keefe stated that Rec. Director Ambuhl and he supported the proposal.

Nichols moved, seconded by Lattuga, to approve the use of Town property for a single track bike path on the wooded northeast corner of the Dana L. Thompson Memorial Park. Motion carried 4-0.

Request by Meals On Wheels to waive Kilburn Room fee for Bridge Club

Item Passed Over.

Vending License for Manchester Dog Park event (not-for-profit license) - approval

Nichols moved, seconded by Lattuga, to approve a not-for-profit vending license for the Manchester Dog Park Committee for an event at the Park. Motion carried 4-0.

Vending License for Five Seasons Lemonade Stand - approval

Item Tabled.

Liquor License - Garden Arts Fresh Food Market on Depot Street (new license) - approval

Acting as the local board of liquor control, Nichols moved, seconded by Lattuga, to approved a new liquor license for Garden Arts Fresh Food Market on Depot Street. 

The Board also approved a liquor license for The Inn at Ormsby Hill. Board members signed the license. 

4th of July Celebration at Rec. Park - update

O'Keefe updated the Board on the planning for the 4th of July celebration at the Rec. Park including the schedule of events. 

Emergency Management Succession Plan Resolution

O'Keefe and the Board discussed two documents: a proposed Selectboard resolution that would, among other things, allow the chair of the Selectboard to appoint an interim Town Manager in the case of the Town Manager's absence or death during an emergency; and, an executive order from the Town Manager creating a succession for the Emergency Management Director's position, currently held by the Town Manager, in the case of the Town Manager's absense or death during an emergency. O'Keefe noted that both documents were the result of increased emergency planning, done in conjunction with the State's Emergency Management agency and were reviewed by legal counsel. 

Nichols moved, seconded by Lattuga, to approve the Selectboard resolution. Motion carried 4-0. Members signed the resolution. O'Keefe signed the related executive order. 

Listers' Errors and Omission - Other Business

Moore presented Errors and Omission document to board. Beattie noted that the Errors and Omisisons would result in a decrease of $66,800 in the Grand List.

Souls moved, seconded by Lattuga, to approve the Errors and Omissions document.

Agreement with Casella through BCRC regarding recycling - approval

O'Keefe and the Board discussed the proposed recycling contract with Casella, developed in cooperation with Bennington County Regional Commission. 

Nichols moved, seconded by Lattuga, to approve the contract and authorize the Town Manager to sign the contract. Motion carried 4-0.

Fiscal Year 2013 Shared Services Agreement with Manchester Elementary Middle School - approval

After a brief discussion, Nichols moved, seconded by Lattuga, to approve the proposed Shared Services Agreement with MEMS for Fiscal Year 2013. Motion carried 4-0.

Suspension of the Rules

Lattuga moved, seconded by Nichols, to suspend the Rules so that the Board could meet until no later than 10PM. Motion carried 4-0.

Executive Session

Lattuga moved, seconded by Nichols, to enter into Executive Session for the purpose of discussing the appointment of public officials and contract negotiations. Motion carried 4-0. O'Keefe and Moore were invited to attend the Session.

Town Board and Commission Appointments - report by Committee, approval

Lattuga moved, seconded by Nichols, to approve the report of the committee and make the aforementioned appointments and nominations. Motion carried 4-0.

Other Business

Nichols moved, seconded by Lattuga, to grant the Chamber of Commerce permission to hold their concert series at Applejack Field due to construction in the area of Factory Point Town Green. Motion carried 4-0.

Adjournment

At 10:37PM, Lattuga moved, seconded by Souls, to adjourn. Motion carried 4-0.